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GUIDELINES /
INSTRUCTIONS FOR THE AUTHORS |
We welcome
you as an author at I.K. International Publishing House Pvt.
Ltd. Here are some instructions designed to speed up the production
process of your manuscript, to save your time on proofreading,
and to avoid the necessary costs. |
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| Disks and Printouts |
| Send your manuscript as text file
in a disk or CD and as printouts. |
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The text element should appear
in the following order |
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- Chapter opening page with heading, author/s’
name, current address, phone no., fax no. and e-mail id.
- Table of contents
- Text
- Reference list
- Figure legends
- Tables
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Please
use 3.5” disks or a CD-ROM. |
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Save
your chapter in MS Word program format. Give each file your
own name (or an abbreviation). |
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Save the figures
separately; on no account should these be embedded in text file. |
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Label
each disk with the names of the files saved on it and the
program versions that have been used. |
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Enclose
the final printout and a list of all the files with your disk.
If there are any discrepancies, we will assume the electronic
version to be the correct one.
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| Length |
Please
keep the manuscript length as agreed on with the Editor. If
you need help in estimating the length, please contact the
Editor. |
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| Writing
your Paper |
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Please use MS Word 97 or 2000 to prepare your text. |
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You can use all
the functions in Word, particularly displayed lists, type styles
such as bold or italics, and the indexing function. |
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Use
the return /enter key only at the end of a paragraph or after
heading, displayed lists, and the like. Do not insert manual
hyphenation and do not use formats such as framing, centering
or shading.
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Please avoid using
footnotes. If a footnote cannot be avoided, use the footnote
function in Word. |
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| Type |
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Use a single main font for the entire text.
And a different font only for the headings. We recommend
Palatino for text and Helvetica for headings.
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For special characters, please
use Symbol. If these fonts do not contain the special characters
use any other similar font. |
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| Heading
and table of Contents |
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A well-structured text and meaningful headings
make it easier for the reader to get a general idea of the
text.
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Please use
the decimal system of headings with no more than four levels |
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1
1.1
1.1.1
1.1.1.1 |
Chapter
Section
Subsection
Sub-Subsection |
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Additional levels
of Unnumbered headings can be marked. |
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| Technical
Terms, Abbreviations |
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Ensure
that the spellings of names, terms and abbreviations is consistent,
including in tables and figure legends.
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Abbreviations,
except for very commonly used ones, must be defined the first
time they are used and a list supplied with the manuscript. |
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Always use
internationally accepted signs and symbols for units, so-called
SI units. Use positive and negative exponents, e.g., g L-1
instead of g/l. |
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Chemical
compounds should be named according to the systematic rules
of the IUPAC or Chemical Abstracts. |
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Species and
genus names, mathematical/physical variables, and prefixes
in chemical compounds should be set in italic type (cis/trans,
d/l, E/Z, o/m/p, R/S, t-Bu, tert-butyl). |
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| Tables |
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Number the tables and ensure that all tables are cited in
the text in the correct order. |
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Give each
table a heading. |
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To format
the table columns, use the table function in your word-processing
program. |
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Do not use
the space bar to separate columns, and do not use Excel to
create tables. |
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If a table
cell is to be left empty, please type a hyphen (-) in it. |
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Please do
not treat simple, one-column lists as tables, but instead
set them as part of the running text. Use the displayed list
function in your word-processing program. |
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Save the
tables in the same file as the text, references, and figure
legends. |
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| Equations |
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Equations
of the type a2 + b2 =c2 can
be written as normal text. |
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For all other
equations, please use Mathtype or the Microsoft equation editor,
and insert the graphic into your text file as an object. Prepare
the whole equation, and not just part of it, in this way. |
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When entering
your equation, select the appropriate style for each character
from the menu. Do not change the style settings in Style/Define.
“Math” in the Style Menu covers the entries Function,
Variable and Number in the above table: the program will automatically
style the character according to one of these styles. |
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Do not insert
the equation number from the equations editor. |
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Please do
not insert symbols or special characters that are not part
of equations as graphics or using the formula editor if they
are available in the symbol.
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Formulas/equations
should appear on separate lines. Formulas are numbered. The
formula number is given in
parentheses as right aligned text next to the formula
(a+b)2 = a2+2ab+ b2 (3.1) |
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If the equation
is part of a sentence, the equation itself should end with
a punctuation mark (not after the equation number).
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| References |
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References
may be cited in the text in two different
ways: |
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- Author/s’ name and year of publication
in parentheses:
One
author: (Varma, 2002),
Two
authors: (Podila and Varma, 2003),
Three
authors or more: (Varma et al., 2004):
- Reference numbers in square brackets:
[5.
17, 25],
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The reference list should
be alphabetical (even if reference numbers are used). If there
are several works by the same author, the following order
should be used: |
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First, all works by the author alone,
ordered chronologically by year of publication.
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Next, all works by the author with
a co-author, ordered alphabetically by co-author.
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Finally, all works by the author with
several co-authors, ordered chronologically by year of
publication.
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| Examples |
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Varma, Ajit
(2003) Biotechnological Applications of Microbes, New Delhi,
India. |
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| Anthologies and
proceedings: |
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Singh,
RB and Hwang YJ (2000) Slope Failures and Landscape Characters.
In: Kingston H. Fulling CP (Eds) Natural Environmental Background
Analysis. Oxford University Press, Oxford, pp 517-522. |
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| Journals |
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Hwang YJ
and Tashchi SM (2002). Imitation of facial and manual gestures
by human neonates. Science 201: 181-188. |
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Please use the following abbreviations: |
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- vol (volume)
- edn (edition)
- ed/eds (editor/s)
- p/pp (page/s)
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Please
do not put commas between names and initials, and do not put
periods after initials or abbreviations. |
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| Sources |
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If you copy
text passages, figures, or tables from other works, you must
obtain permission from the copyright holder (usually the original
publisher). Enclose a copy of the signed permission granted
letter with the manuscript.
The source
must be acknowledged in the legend or table heading. If the
source is in a foreign language, please provide a translation. |
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| Index |
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Please
indicate one or two keywords per manuscript page to be included
in the index. Mark the relevant terms on the printout or highlight
the indexing function in Word. |
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| Figures
and Illustration Data |
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Digital Illustrations |
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If
you can supply illustration material (photos and drawings)
in digital form, this will simplify production, provided that
you follow a few basic rules. |
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Scanning |
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- Please scan all the illustrations in
the same size in which they are to appear in print
- The minimum resolution
for scanned line figures is 600 dpi.
For scanned photos, 300 dpi is sufficient.
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Image Processing |
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- Please use illustration
programs such as Adobe Illustrator or Corel Draw to produce
graphics.
- Adobe Photoshop or Corel Photo paint
are suitable for processing and retouching scanned photos.
- Programs such as MS Excel, MS Powerpoint,
Designer, Harvard Graphics, Visio, MS Word-Graph or MS
Graph are not suitable.
- If illustrations are to appear in black
and white, do not produce them in color. Instead of color,
use dot patterns with a maximum of three gray tones of
12%, 25% and 40% (ensure that there is a clear contrast
to the text).
- The lowest line weight is 0.4 pt in
the final size (approx. 0.15 mm).
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Lettering |
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- To add lettering, it is best to use
Helvetica or Arial. The font size should be approx. 2-3
mm (8-10pt).
- Avoid effects such as shading, outline
letters etc.
- Lettering should not be added until
after
scanning, i.e. to the graphics file.
- Please do not insert any figure legends
or figure headings in your illustration file.
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Saving and Printout |
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On no account should graphic
data be saved as part of the text file; instead, each illustration
should be submitted as a separate file: |
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Save each
illustration individually, in the same size as it is to appear
in print. |
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Check that
all the details, including any lettering, are clearly visible,
and enclose a printout. (If there are any discrepancies, we
will assume that the electronic version is the correct one. |
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To name the
graphics file, please use the chapter and
figure number (e.g., fig6_10.eps) |
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Suitable
data formats are TIFF and EPS (remember
to include any fonts used). Data for color illustrations should,
if possible, be compiled in four-color (CMYK) mode. |
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| Print Masters |
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If
you do not compile your illustrations on a PC, please send
us good-contrast black and white prints or transparencies
or the original drawings.
Laser printouts of graphics produced using Excel, Powerpoint
are also suitable for reproduction, whereas the files often
cannot be used for printing. |
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| Figure Legends
and Numbering |
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Number the
figures consecutively using the chapter number (e.g., Fig.
1.1), and put the legends at the end of the chapter in the
text file. |
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Ensure that all the figures are
cited in the text in the correct order. |
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Checklist
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| Title Page |
Title |
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Name(s) of
author(s) |
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Mailing address
(es) |
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e-mail address(es) |
| Table of contents |
Decimal numbers |
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Headings
the same as in text |
| Text |
Only left
justification, no hyphenation at the end of lines |
| References |
Citations
in text agree with the reference list |
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All entries
in the reference list mentioned in the text |
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Reference
follow the guidelines |
| Abbreviations |
List of abbreviations
on paper and disk |
| Figures |
All figures
mentioned in text enclosed, complete and on separate
sheets and as separate files |
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Consecutively
number within a chapter |
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Consecutively
cited in text |
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Legends separate,
after the references |
| Tables |
Prepared
with the table function |
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Placed at
the end of the text after the reference list and figure
and scheme captions |
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Consecutively
numbered within a chapter |
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Consecutively
cited in text |
| Printout |
All pages
printed on one side only |
| Electronic manuscript |
Hard copy
and disk version identical |
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Title of
the book and author’s name noted on disk label |
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Text files
saved on disk in original format and as RTF |
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Each chapter
as separate file |
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Graphics
saved as separate files on disk in original format and
in EPS or TIFF format |
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